Payroll Specialist - Union Payroll Processing
Lenexa, KS
Full Time
BCTS - Corporate
Mid Level
The Union Payroll Specialist is responsible for administering payroll functions for union employees within Best-in-Class Technology Services (BCTS). They will work closely with Payroll Management and other peers on weekly and bi-weekly pay cycles to ensure the accuracy, efficiency, and completion of payroll, specifically for union members. The role involves ensuring compliance with union-specific agreements, as well as federal, state, and local financial legal requirements. This includes studying existing and new legislation, enforcing adherence to requirements, and advising management on necessary actions. The Union Payroll Specialist will also maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
Essential Job Functions:
Competencies
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Travel
Local travel to various worksites is not required.
Required Education and Experience
Preferred Education and Experience
AAP/EEO Statement
BCTS is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. BCTS prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law BCTS conforms to the spirit as well as to the letter of all applicable laws and regulations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Essential Job Functions:
- Assist processing weekly payroll and any daily payroll adjustments.
- Complete union audits and union reporting to ensure consistent accuracies.
- Assist with processing and distributing annual W-2’s.
- Analyze employee garnishments for proper placement in COINS/Payroll company.
- Assist with completing employee verifications when necessary.
- Structure taxes & withholding changes accordingly.
- Checking timesheets for accuracy.
- Handling direct deposit requests and data.
- Basic knowledge in excel, be able to input data without harming a formula.
- Collecting timesheet data and payroll information.
- Entering data into payroll and administrative databases and software programs.
- Calculating wages, benefits, tax deductions, commissions, etc.
- Preparing and processing paychecks and cash deposits.
- Maintaining accurate records of payroll documentation and transactions.
- Responding to payroll-related inquiries and resolving concerns.
- Performing account balance and payroll reconciliations.
- Preparing financial reports for accounting and auditing purposes.
- Preparing periodic payroll reports for review by management.
- Managing the payroll support email folder.
- Assist with Certified payroll reporting.
Competencies
- Payroll Processing.
- Technical Capacity.
- Ethical Conduct.
- Thoroughness.
- Communication Proficiency.
- Dependability - follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
- Organizational Support - follows policies and procedures; completes administrative tasks correctly and on time.
- Productivity - meets productivity standards; completes work in timely manner; strives to increase productivity; works effectively and efficiently.
- Professionalism - approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
- Quality - demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| Physical Requirements | Rarely (0-12%) | Occasionally (12-33%) | Frequently (34-66%) | Regularly (67-100%) |
| Seeing: must be able to read reports and use a computer | X | |||
| Hearing: Must be able to hear well enough to communicate with co-workers, customers, vendors, subcontractors on the phone and in person | X | |||
| Standing/Walking: in the office and at jobsites | X | |||
| Climbing/Stooping/Kneeling: Must be able to open and close filing cabinets, move about jobsite | X | |||
| Lifting/Pushing/Pulling: open/close filing cabinets, move about jobsite | X | |||
| Handling/Grasping/Feeling: Must be able to write, type, use a phone system, and use a computer mouse | X |
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Travel
Local travel to various worksites is not required.
Required Education and Experience
- High school diploma or equivalent is required.
- Must have a minimum of 3 years of union payroll processing experience for at least 100 hourly employees.
Preferred Education and Experience
- Accounting related degree or related certification.
- Experience with union reporting/payments.
- Experience related to construction or service industry.
AAP/EEO Statement
BCTS is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. BCTS prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law BCTS conforms to the spirit as well as to the letter of all applicable laws and regulations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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